Use it · 6 of 9
Sharing
Sharing files, calendars and address books with other people on the same server, and using what others share with you.
On this page
This page covers sharing your files, calendars and address books with other people, and using what they share with you. You can share with anyone who has an account on the same mail server.
Sharing something of yours
- Right-click a folder, calendar or address book you own.
- Choose Share….
- Pick people from the directory.
- Give each person Viewer or Editor — or set their individual rights by hand.
Anything of yours that is shared carries a small badge. That lets you see at a glance which of your folders and calendars other people can reach.
How it works
Sharing uses JMAP Sharing, the part of the JMAP standard for giving other accounts on the same server access to your things.
Using what others share with you
Shared things appear where they belong. A shared folder is in Files, a shared calendar is in the calendar, and a shared address book is in Contacts. Each sits under Shared with me, beside your own. You never switch accounts to see them.
You add them yourself. Anything shared with you waits under Available to add until you add it. Until then it does nothing:
- a calendar you haven't added shows no events;
- an address book you haven't added suggests no contacts in the To field.
Why adding is a separate step
The server lists every collection in an account you can reach, whether or not anyone meant to share it with you. So appearing in that list is not proof that it was offered. Adding it is your decision.
Stopping sharing, or hiding a share
These are two different things:
| On something… | Right-click offers | What happens |
|---|---|---|
| you own | Stop sharing | Access is withdrawn from everyone at once, after asking |
| shared with you | Remove it from your view | Nothing changes for anyone else |
Group mailboxes and shared mailboxes
Some mail belongs to more than one person:
- a group's mailbox, such as
maths-dept@, which everyone in the group can open; - a shared mailbox, such as
support@orlegal@, which your administrator assigned you to; - mail folders someone shared with you.
Open them from the account menu (your picture, top right). Under Mail to show they're listed after My mail. Choosing one shows its mail in place of yours, with a bar across the top naming it and Back to my mail. Your calendar, contacts and files stay your own while it's open.
A message you write there goes out from that mailbox's address, and the copy is kept in its Sent, so your colleagues see the answer and replies come back to the mailbox, not to you. In a shared mailbox your administrator chose what you may do: read only, read and organize, or everything, and whether you may send as it. The bar says which.
Mail folders aren't offered for sharing
inbuxa Webmail doesn't offer Share… on your own mail folders. Mail that several people work on belongs in a group's mailbox or a shared mailbox, which your administrator sets up. A mail folder that was shared before still offers Stop sharing.
If your organization has turned mail sharing off, folders shared with you from inside it don't appear, and you can't share yours, until it's on again. Group mailboxes and shared mailboxes aren't affected.