Mail¶

This page covers the parts of mail in INBUXA Webmail that might not work the way you expect: images, spam, read receipts, labels, undo, filters, and using it on a phone.

Reading mail¶

Show images in a message¶

Images stored on other websites do not load until you allow them. A banner on the message gives you two choices:

Show images — for this message only.
Always from this sender — for every message from them, from now on.

What happens next depends on how your server was set up:

Image proxy	Who fetches the images	What the sender learns
On (the default)	your mail server	nothing about you
Off	your browser	your IP address, your browser and when you opened the message

Undo an action¶

Archive, delete, spam, star, mark read, move and label all offer Undo right after you do them.

Labels work everywhere¶

Labels with colors are saved on the message itself. That means:

other mail apps reading the same mailbox see them too;
they stay even if you stop using INBUXA Webmail;
they are not folders, and a message can have any number of them.

How it works

Labels are IMAP keywords on the message, which is why every other client that reads the mailbox sees them.

Sending mail¶

Take back a message you just sent¶

After you send, there is a short window to pull the message back before it goes anywhere.

Send a message later¶

Scheduled send holds the message on the mail server, not in your browser. It goes out on time whether or not INBUXA Webmail is open.

While it waits, it sits in a Scheduled folder.
The next time you open INBUXA Webmail, sent messages move to Sent and canceled ones move back to Drafts.
If you never open INBUXA Webmail again, the message still goes out on time. Only the folder waits to be tidied.

Scheduled send depends on a server setting

If the server's futureRelease extension is not enabled, a scheduled message is sent immediately, with no error and no sign that the hold was dropped. Check it in INBUXA Admin before relying on scheduled send.

How it works

The message waits in INBUXA Server's queue. The Scheduled folder is one INBUXA Webmail maintains itself, which is why it is tidied only when INBUXA Webmail is opened.

Read receipts: you decide each time¶

When a sender asks for a read receipt, the message offers to send one. You decide each time:

Nothing is ever sent automatically.
There is no "always send" setting, on purpose.
Bulk mail, mailing lists and anything marked Auto-Submitted never offer one.
If the receipt would go somewhere other than the sender, INBUXA Webmail tells you before you send it.
A receipt you send lands in Sent.

Why each one is a decision

A receipt confirms to whoever asked that your address is live, and when you read the message — sent to an address of their choosing. Each one is worth a moment's thought.

How it works

Sending a receipt is recorded with the $mdnsent keyword, so a second look — or another app — knows not to ask again. INBUXA Webmail builds the receipt (a multipart/report message) itself and sends it like any other message, because INBUXA Server does not implement JMAP's own MDN extension. That is why it lands in Sent.

Cleaning up¶

Empty Junk Mail for good¶

Delete all spam empties Junk Mail in one go. You will find it:

in a banner across the top of Junk Mail;
in the folder's menu and the message list's menu.

This deletes forever

The messages are destroyed, not moved to Deleted Items. The dialog says so, and there is no undo.

Only Deleted Items and Junk Mail can be emptied this way. That rule is enforced by the action itself, not just by hiding it in the menus.

Why not move spam to the bin

Moving spam to Deleted Items would leave you with the same problem in another folder.

Turning mail into something else¶

Make a filter from a message¶

Right-click a message and choose Filter messages like this…
The rule builder opens, filled in from the sender or the mailing list the message came from. You can create the target folder right there.
To sort what you already have, tick apply it to the messages already in this folder at the bottom. The rule runs on them straight away, not only on new mail.

Make a calendar event from a message¶

Choose Create event… from the message's right-click menu or its ⋮ menu. On a phone, hold the message row, then use the ⋮ — there is no right-click there.
The event editor opens with:
- the subject as the title;
- the message text as the description;
- everyone on the message — the sender, To and Cc — as guests.
Set the real date and time. The editor starts on the next half hour, for one hour.
Press Create. Nothing is saved before that.

INBUXA Webmail makes three choices for you:

It never guesses a date from the message.
Send invitation emails to guests starts off, because the guests came from a message rather than being typed. Turn it on and the button says Send invites.
Bcc recipients never become guests, and your own addresses are left out — you are the organizer, not a guest.

Why these choices

No guessed date: "Due on the 14th" in an invoice is not a date worth reading out of prose. A wrong date quietly written into your calendar is worse than none.
Invitations off: a reminder made from a bill carries the biller and everyone else on the mail. The first press should not invite them to your note to self.
No Bcc guests: on a message you sent, a blind copy is still a recipient. But every guest can see the guest list, so adding one would reveal a copy you chose to hide.

Filters and out-of-office¶

Settings › Filters & rules is where you build rules that sort your mail. You can:

build rules by clicking, where each one reads as a sentence; or
open the script and write the rules by hand, in Sieve — the language INBUXA Server uses for mail filters.

The two stay in step: rules you build appear in the script, and the other way round.

The server checks your rules before saving them. If INBUXA Server would not accept them, you are told there and then, instead of the filter quietly failing later.

Out-of-office replies are set up in the same place. You do not have to write a rule for them.

How it works

The rule builder round-trips to a real Sieve script. Out-of-office is a JMAP VacationResponse, not a Sieve rule.

On a phone¶

Add INBUXA Webmail to your home screen and it works like the mail app your phone came with: swipe a message to act on it, hold one to select it, pull the list to refresh.

These gestures turn on when you use a finger, whatever the screen size. A touchscreen laptop gets them. A phone with a mouse plugged in does not.

Why touch, not screen size

With a mouse, dragging a message moves it into a folder. That is the same movement as a swipe, and it cannot do both.

Choose what swiping does¶

Set each direction in Settings › Appearance › Swiping. Out of the box:

swipe right archives;
swipe left deletes.

Either direction can be archive, delete, report spam, read/unread, star, move, or nothing, which switches that direction off.

The colored strip behind the row shows what will happen in the folder you are in, which is not always the setting's name:

Where you are	Swipe set to	The strip says
Deleted Items	delete	Delete forever
Junk Mail	report spam	Not spam

Where an action makes no sense — archiving something already in the archive, calling your own drafts spam — the row does not move that way at all.

Every swipe offers Undo in the message that follows, just like the toolbar. Nothing a thumb does by accident is permanent.

Why some rows will not slide

A row that slides open to show a word and then does nothing would be worse than one that does not slide.

Hold, pull and swipe back¶

Hold a message to select it. Then tap other messages to add or remove them. The toolbar's ⋮ has the actions that do not fit on a narrow screen: report spam, mark unread, label.
Hold a folder in the side menu for the same menu its ⋮ opens.
Pull the message list down to refresh it.
Drag in from the left edge of a conversation to go back to the list.

Checkboxes, the refresh button and the back arrow are all still there too.

Why the buttons stay

A checkbox beside an avatar is not what a thumb aims at, so holding starts selection. But a gesture nothing on screen mentions is one only people who already know about it can use, so the buttons stay.

Open INBUXA Webmail about once a week to keep notifications coming

Background notifications stop if INBUXA Webmail has not been opened for more than about a week. They start again on their own the next time you open it. There is nothing else to do.

How it works

A background push subscription can expire — seven days is the most a JMAP server may grant. Renewing it needs a running page, because registering is a signed-in request. INBUXA Webmail renews it every time it starts.